Enterprise Architecture Training - six steps to using information effectively
training overview	step 1 gaining commitment	step 2 deciding requirements	step 3 creating a toolkit	step 4 developing a map	step 5 using information effectively	step 6 gathering feedback

---

Step 3: Creating a toolkit

It is vital to use the best possible tools for the job.

Some tools have been around for ages. But there are plenty of new tools around. You need to make sure that you have the right mix of old and new.

For example, one common tool is a framework. This is a simple table or grid that makes it easy to compare one thing against another - such as products against available markets. A good framework breaks things down into manageable chunks. It quickly identifies practical ways to achieve short-term goals, reduce costs and make improvements. At the same time it provides a blueprint for a long-term changes.

The outputs from this step include:

• Tools for administering and controlling changes, such as planning diagrams, implementation plans, and policies and guidelines.
• Tools for analysing and planning the required changes.
• Tools for designing new information structures and exploring possibilities for innovation.

There are many simple diagrams, created from matrices between the eight dimensions, that quickly reveal information weak spots and highlight the best opportunities to make better use of information. Many of these changes are simple, yet they often produce dramatic results - and in most cases they don't require expensive information technology.

All outputs are based on the architectural requirements defined in step 2.

Without a great toolkit:

• Management is deprived of simple and practical techniques for controlling the use of information.
• It is difficult to get an overview of the extent and value of the information resource.
• There is unnecessary duplication of information storage and processing throughout the organisation.

Time and effort:

It normally takes a team of people three weeks to create the basic tools for managing information. The process uses templates, matrices, and checklists to develop detailed plans to implement changes that will immediately improve profits, increase value or decrease costs.

Training modules cover:

• Understanding how to release significant benefits from using information
• Maximising information value through a great information toolkit
• Developing and using the eight factor approach to Enterprise Architecture
• Planning and managing short-term benefits and results within a long-term strategic framework
• Using information to manage change

[Top of this page]